You might think the latest computers and the fastest broadband is all you need when it comes to making a modern office. While the latest tech does help, it’s also important that you’re using the most modern working practices as well. Here are some of the things you should update to bring your office into the year 2021.
Move to the cloud
A few years ago, to get any work done in your workplace you would have most likely had to be sat at your desk at your actual workplace. Nowadays, thanks to the internet and all the technology that has been developed, this doesn’t have to be the case. In fact, you can now complete pretty much any task from anywhere in the world. This could be via your laptop at a different site, a hotel, or even your couch at home. You could even be working on the move, via your smartphone, your tablet or even your laptop tethered to the internet via another device. All of these can be used to effectively complete work, as long as they have access to the vital software and documents you need to complete your work.
The most effective way to do this is to set up a cloud-based system that allows your employees to access these things no matter where they are. While these systems make working easy, setting them up can be a lot harder. It’s massively important that you get your cloud adoption framework right so all of the vital documents and software you need makes it onto the system as quickly as possible. It’s also important to make sure that all of your equipment is granted permission to this cloud, and that all your staff receive training on how to use this new system.
Hot desk around the office
Now that work can be done on the move and outside of the office, you will probably find that you’ll have fewer people sitting in your office. That means many of your computers and desks might not be used for days, if not weeks, on end. With this in mind, encouraging employees to the hot desk rather than have their own individual desks could save you a lot of money. Having fewer computer workstations in your office could mean that you have to buy less equipment, pay for fewer software licenses, and save money on your energy bills. It could even lead to being able to move into a smaller office space.
Zoom call rather than squeeze into a meeting room
Up until very recently, if you wanted to hold a meeting with a large number of your staff members, the most practical way would have been to gather them all into the same room. While this sounds simple, it can often be hard to find a time when everybody you need to speak to has the time to spare and is in the building. Even if you do manage to get everyone in the room, it can be difficult for everyone to be able to see any presentations or hear each other spread out around the room. Nowadays, you can confidently presume that everyone would be able to use Zoom to access a meeting as more people have been forced to learn how to use the software during the coronavirus pandemic last year.